CODE OF CONDUCT OF NON-TEACHING STAFF

All the non-teaching staff of the college, should maintain punctuality as an important and integral part of their work culture.
We have the bio-metric system. All the staff are expected to give their thumb impression and bio-metric machine. The management will take the reading of each staff as and when needed. Those who are frequently late will be given warning and proper action will be taken against such frequent late comers
No staff should leave the campus during college hours without proper gate pass. They should obtain gate pass from the concerned authorities and for valid reasons.
All staff are expected to relate with one another in a very dignified manner. They must keep very cordial and decent relations with one another especially with students. Indecent and inappropriate behaviors, unparliamentary languages and unapproved mannerisms are strictly prohibited within the campus. Those who violate these behaviors and hurt others either by their language, or behavior and other ways will be referred to the grievance committee for further action.
Unless there is a real emergency, all staff are expected to take leave with prior permission only. The management should know the proper reason before someone takes leave. The management reserves the right to grant or deny permission to take leave depending upon the need of the person in the college. They have to apply for leave only in the proper leave form for short leaves. For medical and other leave, it should be discussed with the Secretary.
Each staff should work for the development and growth of the college other than taking up the works assigned to them. Their additional service will be duly considered for their promotion, increment and weightage and other such recognitions.

The list of responsibilities of different kinds of Non-teaching staff with some specific code of conduct is given below.

1. Senior Assistant

Sale of Applications
Documenting all the details of the students admitted
Scholarships: all the government scholarships (SC/ST/Differently abled welfare scholarships, etc.)
General
- Report for various offices such as University, RJD Office, etc.Cash collection for various purpose (TC & Certificates, Alumni Graduation, ID, University Exam condonation)
- Prepares bonafide certificate, Fees Structure to the students
- Report for various offices such as University, RJD Office, etc.
Passed out student & Drop outs
- Getting ready with TC, Attendance, Conduct, Course completion certificates, etc.

2. Junior Assistant

Tution fee collection – UG & PG
- Maintenance of fee Collection in MS Excel
- Hostel Fee, Bus fee, Certification fee, University Fee (cash deposit in Bank)
- Bank Transaction for all accounts – NEFT, RTGS, DD, Fund Transfer.
- Students Certificates (+2 TC, 10^th Mark Sheet verification)
- Maintenance of Land related documents, documents of all the college vehicles (buses, two-wheelers & four-wheelers)
- Maintenance of documents related to AHAL Jesuit Society originals documents ( Registration of certificates, 12 A, TDS, TAN, PAN, Memorandum)

3. Accountant

Writing, posting and filling of voucher and invoice in tally
Maintenance of cheque books
Maintenance of bank reconciliation – pass book with ledger
Maintenance of cash inflow and out flow statement
Reconciliation of trail balance, income & expenditure statement, balance sheet
Budget – quarterly
Supporting audit enquiry and providing explanation
Employee Provident Fund and Gratuity
Staff salary payment
TDS
Fixed Deposits, Endowment FD’s
Online payment to Bus Road Tax, Fitness certificate

4. Assistant Librarian

Lends and collects books at circulation desks.
Processes new materials including books, audiovisual materials, and computer software.
Sorts books, publications, and other items according to established procedure and return them to shelves, files, or other designated storage areas.
Locates library materials for students, including books, periodicals and pictures.
Instructs students on how to use reference sources, card catalogs, and automated information systems.
Inspects returned books for condition and due-date status, and computes any applicable fines.
Maintains records of items received, stored, issued, and returned, and file catalog cards according to system used.
Performs clerical activities such as filing, typing, photocopying and mailing out material, and mail sorting.
Provides assistance to Librarian in the maintenance of collection of books, periodicals, magazines, newspapers, and audiovisual and other materials.
Classifies and catalog items according to content and purpose.
Schedules and supervises student volunteers.
Reviews records, such as issue cards, in order to identify titles of overdue materials and delinquent borrowers.
Repair books, using mending tape, paste, and brushes.
Delivers and retrieves items to and from departments by hand.
Facilitates the acquisition of books, pamphlets, periodicals, and audiovisual materials by checking prices, figuring costs, and preparing appropriate order forms.
Assists in the preparation of book displays
Rings the bell for the college as per time table

5. PA to Principal

To help students in admission works
Prepares letters and notices for the Principal
Maintains staff attendance register with leave form
Maintains Students attendance with leave form
Attends to parents, Officers of different kinds and visitors
Attends phone calls
Receives letters and parcels and distributes to the concerned persons
Prepares University Communications for the Principal
Receives mails and distributes to concerned persons
Maintains Bio-metric attendance
Maintains notice boards

6. PA to Secretary

Maintains college official communications like E-mail,
Drafts letters for Secretary and mails
Plans and prepares the rooms for meetings of various types
Managing and reviewing filing and office systems,
Supervises the works of all non-teaching staff
Prepares documents for new courses, inspections and minority right
Collects the mails and courier.
Maintains Staff documents and certificates
Maintains all University related documents and mails
Helps the students and parents during admission time
Store-in-charge (Stationery items)
Helps the Coordinator of Jesuit Higher Education Commission during staff recruitment

7. Maintenance Staff

Cleaning office and the campus
Supplying refreshments when asked
Cleaning playgrounds
Cleaning Class rooms and cob webbing periodically
Arranging conference hall and Auditorium for meeting and keeping them clean and tidy
Arranging benches and desks for CIA and University Exams
Helping during exams in loading and unloading answer books and by undertaking cleaning works
Collect Attendance sheets of the students during CIA Exams
To supply water during exam time
To punch and seal exam sheets
To clean toilets

8. Electricians

To maintain Power Generator work
To maintain RO system
AC maintenance
To do welding work
To do carpenter work
To repair and service water motors
To maintain and operate Audio system
Read blueprints or technical diagrams
Install and maintain wiring, control, and lighting systems
Inspect electrical components, such as transformers and circuit breakers
Identify electrical problems with a variety of testing devices
Repair or replace wiring, equipment, or fixtures using hand tools and power tools
Direct and train workers to install, maintain, or repair electrical wiring or equipment
To pay electricity bill
To do painting work for bench desk

9. Asst. in the office of Coordinator of Examinations

To assist COE for CIA Exam & University Exam.
Prints question papers for CIA Exam
Distributes Mark sheets to students
Follows up University mails and answers them
Maintains all COEE-mail and other correspendence,
Enter the mark sheet details of the students
Sends letters for graduation
Collect Attendance sheets of the students during Semester Exams and enter in the portal
Collecting Examination Fees and depositing in the Bank

10. System Admin

Server room UPS 10 KV Switching ON Process
Monitor the server room systems & intercom, landline server
Monitor the Computer Lab (Both BCA & Digital Library)
Notify the Complaints in Various Departments and etc.
To Solve & Repair the Hardware & Software Complaints
Monitor Loyola Printing Press Systems
Monitor Smart class rooms and Arranging
Server room Ups 10 KV Switch OFF Process
Installing, Configuring and Maintaining of Windows Servers (2003, 2008 & 2012)
Installing, Configuring and Maintaining of ADS, DNS, and DHCP.
Managing Local Users, Domain Users For Students
Taking Backup and Restoring backup of data
Installing, Configuring and Maintaining of Linux Desktop & Server
Designed and Configuring the LAN infrastructure
LAN design and implementation using hubs and switches
Terminate and configuring the patch panel with switches
Troubleshooting, Configuring & supporting TCP/IP Networks
Configuring all kind of wireless Routers & Gateway switches
Installation and Maintaining Firewall Security
Supporting and Repair Maintaining all Computer Peripherals in Loyola Campus and Residency
Support to System Administrator to Arrange Projector, Screen and System For All Common Function and Department
Maintaining all Printer, Intercom and Photocopying machines in Loyola Campus

11. Gardener

Maintain Lawns and monitor the watering needs of the grounds under their care
Monitor Plant Health Problems
Maintain Gardening Equipment and Tools.
Clean Playground and garden work
Help to arrange Conference hall and Auditorium when necessary
Help prepare exam halls for CIA tests and University Exams
Help to bundle, load and unload the answer sheets

12. Driver

To clean Playground and garden
To arrange the Conference hall and Auditorium when necessary
To help CIA and University Exam with bench desk arrangement
To help in loading and unloading answer sheet bundle
To supply water during the exam time for students
Transport students to and from college in the mornings and afternoons
Maintaining a clean and mechanically-sound bus at all times
Obey all traffic rules
Perform inspection of the bus before and after each trip
Ensure safety of all students
Discipline children when required to maintain a safe and healthy environment
Assist students with getting on and off the bus when required
To punch and seal answer sheets

Contact Information Directory

Contact Us

Loyola College, Vettavalam

Tiruvannamalai - Dt., Tamil Nadu

India - 606 754

E-Mail: admin@lcv.edu.in

Phone Numbers

College Office 04175-244 744, 04175-244 944
Principal 04175-244 288
Secretary 04175-244 844
Residence 04175-244 433
Fax 04175-244 288, 04175-244 744

Web Master

Rev. Fr. Dr. Jeyaraj Boniface, S.J

Secretary & Correspondent

Loyola College, Vettavalam

E-Mail: secretary@lcv.edu.in